Draftsheet AI

Draftsheet AI is an innovative, AI-powered time-tracking solution specifically designed for law firms to solve the pervasive problem of underbilling and lost revenue. The average fee earner under-reports 48 billable minutes per day, which at a rate of £250 per hour translates to approximately £48,000 in lost billable income per fee earner each year. Draftsheet AI addresses this by running silently in the background on each lawyer's machine, monitoring active applications and document titles without interrupting workflow or capturing sensitive content. Unlike generic time trackers that require constant manual input, Draftsheet AI automatically captures activity, groups it into sessions, matches clients and matters, assigns billing codes, and writes AI-drafted narratives. Fee earners need only spend about 10 minutes at the end of each day reviewing and approving entries before exporting directly to their billing system. The product is built end-to-end for legal billing, with features like revenue reporting, utilisation dashboards, and direct integrations with systems like Clio and LEAP. It is ideal for solo practitioners, small firms, and mid-sized firms looking to recover lost billable time, improve billing accuracy, and increase overall revenue. With a free pilot period, per-seat annual pricing, and a strict privacy policy that never captures keystrokes, screenshots, or file contents, Draftsheet AI offers a secure, efficient, and highly effective solution for modern legal practices.

Silent Passive Activity Capture

Draftsheet AI runs discretely in the background on each fee earner's machine, capturing activity data every few seconds without requiring any timers, forms, or manual input. The desktop agent records only the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. This allows lawyers to focus entirely on their work while the system automatically logs time. The agent never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, query strings, or clipboard contents, ensuring complete privacy and compliance with data protection regulations.

AI-Powered Timesheet Generation

At the end of each day, a single click triggers Draftsheet AI's advanced algorithms to analyse captured activity data. The AI intelligently groups related activity into sessions, matches those sessions to specific clients and matters, assigns appropriate billing codes, and writes detailed, accurate narratives for each time entry. This process transforms raw activity logs into ready-to-approve timesheet entries in under a minute. Furthermore, the system continuously improves over time: every edit a fee earner makes, such as reassigning a client, correcting a billing code, or tweaking a narrative, retrains that individual's personal AI model, making future suggestions increasingly accurate and personalised.

Fee Earner Dashboard

Each fee earner is provided with a dedicated dashboard that displays only their own work and time entries. The dashboard presents pre-filled time entries built from the passive activity capture, allowing lawyers to review their entire day in under 10 minutes. Key actions available on the dashboard include approving or dismissing auto-captured entries, reassigning entries to different clients or matters, merging or splitting work sessions, editing AI-drafted narratives for clarity or detail, and exporting approved time directly to integrated billing systems. This streamlined interface eliminates the need for manual time reconstruction and significantly reduces administrative overhead.

Revenue Reporting and Utilisation Dashboard

For practice managers and firm leadership, Draftsheet AI provides a real-time, firm-wide view of billing performance. The revenue reporting feature displays hours captured, approved, and exported per fee earner, utilisation rates by individual and team, a comparison of billed versus recorded time to highlight leakage at a glance, and a breakdown of time by client and matter. The utilisation dashboard offers insights into how fee earners are spending their time, helping firms identify productivity trends and areas for improvement. All data updates in real-time as entries are approved, giving managers the numbers they need before the month-end scramble.

Recovering Lost Billable Hours for Solo Practitioners

Solo practitioners often juggle multiple roles and may forget to log time spent on client calls, document review, or legal research. Draftsheet AI automatically captures all this activity, ensuring that no billable minute is lost. At the end of the day, the solo lawyer can quickly review and approve AI-generated entries, recovering an average of 48 minutes per day. This directly translates to thousands of pounds in recovered revenue annually, making the tool pay for itself within the first week.

Improving Billing Accuracy for Mid-Sized Law Firms

Mid-sized firms with multiple fee earners face challenges in standardising time capture and ensuring accuracy across teams. Draftsheet AI provides a consistent, automated method for logging time that eliminates reliance on memory or manual notes. The AI's ability to assign billing codes and write narratives reduces errors and ensures that all billable activities are captured uniformly. The firm-wide revenue reporting allows practice managers to monitor utilisation and identify fee earners who may be under-reporting, enabling targeted training and process improvements.

Streamlining Client and Matter Tracking for Litigation Teams

Litigation teams often work on multiple matters simultaneously, switching between documents, emails, and research. Draftsheet AI's passive capture tracks time spent on each matter by monitoring document titles and browser tabs. The AI automatically groups activity by client and matter, creating clear, detailed entries for each case. This is particularly valuable for complex litigation where precise time tracking is essential for accurate billing and cost recovery. Fee earners can easily reassign entries if the AI misidentifies a matter, and the system learns from these corrections.

Enhancing Time Capture for Remote and Hybrid Legal Teams

With many legal professionals working remotely, traditional time tracking methods become even more challenging. Draftsheet AI operates seamlessly on individual machines, regardless of location, capturing time spent on client work, court filings, or internal meetings. The encrypted activity logs and minimal data capture ensure security and compliance even when working outside the office. Fee earners can review and approve their timesheets from anywhere, and the firm-wide dashboard provides managers with a clear view of productivity across all locations.

How does Draftsheet AI ensure the privacy and security of sensitive client data?

Draftsheet AI is designed with privacy and security as core principles. The desktop agent captures only the active application name, window and document title, browser tab title and domain, calendar event title and duration, and active or idle timestamps. It never captures keystrokes, typed text, screenshots, screen recordings, file or document contents, email body text, full URLs, query strings, or clipboard contents. All activity logs are encrypted, and the system is compliant with Data Protection Act (DPA) requirements. This ensures that no sensitive client information is ever recorded or stored.

What billing systems does Draftsheet AI integrate with?

Draftsheet AI offers direct integrations with leading legal billing systems, including Clio and LEAP. This allows approved time entries to be pushed directly from the Draftsheet AI dashboard into the firm's existing billing software with a single click, eliminating manual data entry. The product also supports CSV and PDF export for firms using other systems, ensuring compatibility with a wide range of practice management tools.

How long does it take to set up Draftsheet AI for my firm?

Setup is designed to be easy and fast. The free pilot period allows firms to test the product with no commitment. Installation involves deploying the desktop agent on each fee earner's machine, which takes only a few minutes. Firms can then import their existing clients and matters to help the AI learn their specific billing structure. The system begins capturing activity immediately, and fee earners can start reviewing AI-generated timesheets from day one.

Can Draftsheet AI be used by solo practitioners as well as large firms?

Yes, Draftsheet AI offers two pricing tiers: Solo and Firm. The Solo plan is ideal for sole practitioners and small firms, providing passive activity capture, AI timesheet generation, billing code auto-assignment, CSV and PDF export, 30-day data retention, client and matter import, and email and chat support. The Firm plan includes everything in Solo plus revenue reporting, direct billing system integrations, client and matter management, a utilisation dashboard, 90-day data retention, and phone support. This makes the product scalable for practices of any size.

Draftsheet AI offers a free pilot period with no setup fees, followed by per-seat annual contracts. There are two pricing plans available:

Solo Plan: Ideal for sole practitioners and small firms. Includes passive activity capture, AI timesheet generation, billing code auto-assignment, CSV and PDF export, 30-day data retention, the ability to import clients and matters, and email and chat support. Does not include revenue reporting, direct billing system integrations, or phone support.

Firm Plan: Ideal for mid-sized firms. Includes everything in the Solo plan, plus revenue reporting, direct billing system integrations (e.g., Clio, LEAP), client and matter management, a utilisation dashboard, 90-day data retention, and phone support.